Guidelines for Oral Presentations

ICM 2003 will host a limited number of oral presentations with respect to the total number of submitted contributions. Oral presentations will provide an effective way for authors to present research results to a large audience of peers. The authors must keep in mind that audiences can be quickly overwhelmed by too much material presented too rapidly. The time allocated for contributed talks at ICM 2003 will be longer than in other similar Conferences, and should be effectively exploited by the authors to present key results of their work. Because Conference attendees represent a variety of scientific disciplines, some tutorial background is usually helpful. Audiences respond to the style of presentation as well as to the scientific content.



Timing

Contributed oral presentations are allocated thirteen minutes for the actual presentations and an additional two minutes for questions and discussion.

Invited talks are allocated twenty-five minutes for the talk plus five minutes for discussion.

Invited plenary lectures are allocated forty minutes for the lecture plus five minutes for discussion.

Session timings will be listed in the Abstracts Book to permit attendees to select talks they wish to attend. Consequently, session chairmen will strictly enforce these time limits.

   
 



Presentation

Each presenting author should "check in" with the session chairperson at least fifteen minutes before the scheduled start of the session. Talks will be called at the time scheduled in the Abstracts Book. Session chairpersons will have the responsibility of reporting "no shows" to the Publication Committee.

 

 



Noshow papers
will not be published in the Proceedings.

Be sure that your paper was not classified as a no-show.

 

 

Visual equipment

The visual equipment provided will be overhead projectors. Computer based presentations will be possible through authors personal laptop equipments.
The full compatibility between author's own equipments and on-site display facilities should be carefully checked before the start of the session.
If you wish to present your talk using this capability, please bring your own laptop computer, and have it powered on and ready to be connected.
Furthermore, you are kindly requested to present at least 15 minutes
before your talk time.
You will be responsible for promptly connecting to the projector.
The presentation timer will begin immediately after the introduction by the session chair, and there will not be time to reboot your computer.
For this reason, you are strongly encouraged to bring transparencies as a backup and to test your laptop connections to the projectors in the speaker practise room.
Anyway, technical support will be provided by the Organization.
Detailed instructions about technical aspects will be mailed to speakers by the Conference Secretariat at the due time.

 

All presenters must be registered conference participants.

 

 

Speakers Practice Room

One Room in the Conference building (the Room number will be communicated in due time) will be available to speakers who want to practice their presentations.
Audiovisual equipment will be available for authors to use from 8:00 a.m. - 5:00 p.m., on Monday, Tuesday and Thursday and from 8:00 a.m. - 1:00 p.m. on Wednesday and Friday.

 


Each speaker must bring and use her/his personal computer for practice and in making the presentation.

 


Guidelines for Poster Presentations

Poster presentations give authors and attendees the opportunity to discuss results in depth. The key to a successful poster presentation is to prepare poster materials carefully. The official language is English: considering that many non English mother tongue will be present, the written material has to be reviewed for simplicity.


Size of Poster Materials

Poster presentations will consist of well-prepared visual materials about the work, posted on a designated 1.00 m (width) x 2.40 m (height) plastic board for all sessions, but session I and J for which board sizes are 1.00 m (width) x 2.10 m (height)

The size of poster materials should be easily readable at a distance of a few meters. The title and the list of authors, along with the addresses and affiliations, should be printed in large, block letters. Small, poorly prepared graphs and tables require readers to stand close to the poster, blocking the view of your presentation from other attendees. The mere posting of pages of a manuscript should be avoided. A few oversize graphs and tables with concise captions will attract the attention of your viewer who can then be engaged in a more detailed discussion.

· For morning poster sessions, Posters can be posted since 9am

· For afternoon sessions, Posters can be posted since 1 pm .

· A desk point will be available in the poster area for necessary supplies for posting (only plastic tape allowed).




Organizing Poster Materials

It is important to organize the materials logically, so that an interested viewer can grasp the motivation for the work, the methods used, and the most significant results. Try to guide the viewer's eye through your presentation in a logical order.


   
 


Attendance

One or more registered Conference participants must be present at the poster for a substantial part of the session.

Authors should indicate on the poster board the exact time during which their presence is guaranteed (1 hour minimum) for presenting details and answering questions about their work.
Session chairpersons will have the responsibility of determining whether papers have actually been presented. Failure to attend your poster may result in your being declared a "no-show".
For pre-print requests it is recommended that authors provide a sign-up sheet and an envelope for visiting cards at the poster.

 



Be aware that no-show papers will not be published in the Proceedings.


Be sure to check that your paper was not classified a no-show.



Removal

Posters should be removed immediately after the session ending , otherwise they will be removed and discarded by the ICM Service Personnel.





All presenters must be registered conference participants.



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